Magna Scientia ("Magna Scientia", "we", "us", or "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store and protect your personal information when you visit our website or engage our services, and informs you of your privacy rights and how the law protects you.

We act as a Data Controller in relation to the operation of our website, the recruitment and management of experts, and our own business administration.

In the provision of expert witness and litigation support services, we primarily act as a Data Processor on behalf of instructing solicitors and organisations (who act as the Data Controllers), whilst retaining Data Controller responsibilities for our own administrative and financial records.

We may collect, use, store and transfer different kinds of personal data, including:

First name, surname, title, date of birth, gender, and other identifying information.

Postal address, email address, telephone numbers, billing information, and correspondence details.

Professional registration numbers, qualifications, curriculum vitae, professional indemnity insurance details, banking information, and related credentials.

Medical records, court documents, witness statements, reports, incident details, educational records, employment records, and other information necessary for the preparation of expert reports.

In the course of providing our services, we may process special category data, including health information and data relating to criminal convictions and offences. Such processing is undertaken strictly in accordance with Article 9(2)(f) UK GDPR, where processing is necessary for the establishment, exercise or defence of legal claims.

We will only use your personal data where permitted by law. Most commonly, we use your information under the following lawful bases:

To process instructions, appoint experts, arrange assessments, manage cases, and facilitate the preparation and delivery of expert reports.

To comply with statutory and regulatory requirements, court orders, and obligations to HMRC or other public authorities.

To manage our business, maintain and vet our panel of experts, prevent fraud, improve our services, and ensure the efficient administration of cases, provided that such interests do not override your rights and freedoms.

To process sensitive information where necessary for legal proceedings or the provision of expert evidence.

We may share personal data with the following parties where necessary:

The specific expert or experts instructed in connection with a case.

Solicitors, barristers, insurers, local authorities, and other parties involved in the litigation or proceedings.

Where disclosure is required by law, court order, or procedural rules.

Third-party providers who support our IT infrastructure, document management, communications, and case management systems. Such providers are subject to strict confidentiality obligations and process personal data only in accordance with our instructions.

We do not permit third parties to use your personal data for their own purposes.

We have implemented appropriate technical and organisational measures to safeguard personal data against unauthorised access, disclosure, loss, alteration, or misuse.

• Information is stored on secure systems and servers.
• Sensitive documents are transferred using encrypted and password-protected methods where appropriate.
• Access to personal data is restricted to employees, experts, contractors, and authorised third parties with a legitimate business need.
• We maintain procedures for identifying and responding to personal data breaches and will notify affected individuals and the Information Commissioner's Office (ICO) where required by law.

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected and to satisfy legal, regulatory, accounting, and reporting obligations.

By law, we are required to retain certain records, including financial information, for a minimum period of six years.

Expert reports and associated documentation are generally retained for seven years following the conclusion of the relevant matter, after which they are securely destroyed, unless a longer retention period is required by law or professional obligations.

Under data protection legislation, you may have the following rights:

To obtain a copy of the personal data we hold about you.

To request correction of inaccurate or incomplete information.

To request the deletion of personal data where there is no lawful basis for continued processing.

To object to processing based on legitimate interests where your particular circumstances justify such objection.

To request that we suspend processing of your personal data in certain circumstances.

To receive your personal data in a structured, commonly used format and transfer it to another controller where applicable.

If you have any questions regarding this Privacy Policy or wish to exercise any of your rights, please contact:

Magna Scientia

Email: Info@magna.scientia.co.uk 

Telephone:-

Address:-

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority for data protection matters.